Executive Assistant (Finance & Operations Support)

Lifely Lihat semua pekerjaan

  • Malaysia
  • Tetap
  • Sepenuh masa
  • 3 hari lepas
  • Permohonan Mudah
About the RoleWe are looking for a highly organised and detail-driven Executive Assistant (Finance & Operations Support) to work directly with our COO and support high-level executive operations.This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.This is a critical role that ensures both executive efficiency and operational continuity across the business.Key ResponsibilitiesExecutive Support (Primary Focus)
  • Provide high-level administrative support to the COO
  • Manage schedules, priorities, and executive communications
  • Handle confidential information with a high level of discretion
  • Support strategic and operational initiatives as needed
  • Assist in coordination across teams and stakeholders
Finance & Bookkeeping Support (Secondary)
  • Manage and maintain day-to-day financial records and smaller books
  • Support the preparation of financial reports and documentation
  • Ensure accuracy and organization of financial data across systems
Corporate & Compliance Support
  • Assist with corporate filings, registrations, and compliance documentation
  • Support legal and administrative documentation across entities
RequirementsBasic Qualifications:
  • Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
  • 3+ years of experience in executive support, operations, or administrative roles
  • Background in finance, bookkeeping, or accounting support is highly preferred
  • Strong organisational, communication, and prioritisation skills
  • High level of discretion, reliability, and accountability
  • Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
  • Must be willing to travel on short notice if needed
Preferred Qualifications
  • Experience supporting high-growth or eCommerce businesses
  • Exposure to multi-entity or international operations
BenefitsWhy Join Us
  • Work closely with executive leadership and influence operational efficiency
  • Play a critical role in supporting a scaling global business
  • Opportunity to grow into broader finance, operations, or strategic roles

Lifely