Executive Assistant

• Diploma/Degree in Business Administration, Communications, or a related field.
• Minimum 2 years of experience as a personal assistant.
• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.
• Fresh graduate are welcome to apply
• Excellent problem-solving and critical thinking skills.
• Creativity and the ability to think outside the box.
• Effective communication and collaboration skills.

• Assistant executive or personal assistant to boss.
• Need to oversee the administrative work that clerical workers are commissioned to perform in various types of organizations or associations.
• Take accurate and comprehensive notes at meetings.
• Dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
• Plan travel, including flights, accommodation and ground transportation.
• Updating/preparing technician work schedule weekly.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Follow up any management issue regarding the internal/ external problem
• Perform any ad-hoc work that being request and ask by Managing Directors/Directors. Provide comprehensive administrative and secretarial support to senior executives, including diary management, travel arrangements, and meeting coordination
• Undertake a variety of office management tasks, such as maintaining filing systems, ordering supplies, and liaising with internal and external stakeholders.
• Assist with the planning and coordination of company events, conferences, and other high-profile activities
• Support the preparation of presentations, reports, and other business documentation
• Excellent organisational and time management skills, with the ability to prioritise tasks and work to tight deadlines
• Strong communication and interpersonal skills, with the confidence to interact with senior stakeholders
• Proficient in Microsoft Office suite, with the ability to learn new software and systems quickly
• A proactive and adaptable approach, with a keen eye for detail and a commitment to delivering high-quality work
• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.

• Company phone
• Opportunities for promotion
• Company Car (travel purpose only)

• Annual Leave
• EPF / SOCSO / PCB
• Training Provided
• Overtime Pay
• Medical and Hospitalisation Leave
• Performance Bonus

Maukerja