Facility & Admin Executive

Kuala Lumpur
Tetap
Sepenuh masa

10 jam lepas

Be a part of something BIG!Say HELLO to BIG Possibilities with Singtel KL (Sudong MY Sdn Bhd)!Singtel is Asia's leading communications technology group, our presence spans across 21 countries in Asia, Australia, and Africa. We thrive on innovation, digital transformation, and harnessing next-generation technology to create a more sustainable and digital future. Now, we are bringing this energy to Kuala Lumpur with the launch of our brand-new Shared Services Centre.The Senior Facility and Admin Executive is responsible for managing daily facility operations and administrative functions to ensure a safe, efficient, and well-maintained workplace. This role supports office operations through effective vendor coordination, procurement activities, and general administrative support, ensuring smooth day-to-day business operations and a positive workplace experience for employees.Make an Impact by

Oversee day-to-day facility operations including office spaces, pantry, meeting rooms, and common areas
Ensure maintenance, cleanliness, and workplace safety standards are consistently met
Coordinate with building management and vendors for maintenance, repairs, and servicing (e.g., HVAC, electrical, cleaning, security)
Monitor and resolve facility-related issues in a timely manner
Support office renovation, relocation, and space planning initiatives
Manage access control systems, including access cards, CCTV, and security processes
Handle general administrative duties such as office supplies, inventory management, and documentation
Support procurement processes including sourcing quotations, raising purchase orders, and tracking deliveries
Liaise with internal stakeholders and external vendors on administrative matters
Maintain proper documentation for contracts, invoices, and reports
Assist in invoice processing and ensure timely submission for payment
Support vendor sourcing, evaluation, and performance monitoring against service level agreements
Assist in contract renewals and vendor coordination activities
Ensure compliance with company policies and local regulations
Support workplace safety initiatives and emergency preparedness activities (e.g., fire drills)
Assist in company events, meetings, and logistics coordination
Support onboarding arrangements including workstation setup and access provisioning
Perform ad-hoc administrative and facility-related duties as required

Skills for Success

Diploma or Degree in Business Administration, Facilities Management, or a related discipline
1–3 years of experience in facilities management or administrative roles
Strong organizational and multitasking skills with high attention to detail
Good communication and coordination skills with the ability to work with internal and external stakeholders
Ability to work independently and manage multiple priorities effectively
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong problem-solving skills and proactive mindset

Good to Have

Experience in vendor management and procurement processes
Basic knowledge of building systems and maintenance
Familiarity with workplace safety standards and compliance requirements

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