Event Manager

• Develop comprehensive project plans, timelines, and run sheets for all events.
• Plan, execute and oversee all aspects of event preparation, including venue sourcing, vendor engagement, event setup and teardown, décor, catering, technical production, and entertainment.
• Lead sponsorship planning and management, including identifying potential sponsors, preparing proposals, managing sponsor relationships, and ensuring sponsorship deliverables are fulfilled.
• Plan and execute event promotion and marketing activities, working closely with internal marketing teams and external partners to drive attendance and brand visibility.
• Coordinate closely with internal stakeholders and cross-functional teams (management, marketing, sales, operations, and finance) to understand event objectives and ensure alignment.
• Manage external stakeholders, including sponsors, vendors, suppliers, partners, and service providers, ensuring clear communication and smooth collaboration.
• Develop, manage, and monitor event budgets, ensuring cost control, accurate tracking, and post-event reconciliation.
• Lead and supervise event teams, including coordinators, support staff, vendors, and volunteers.
• Negotiate contracts and manage agreements with venues, sponsors, vendors, and suppliers, ensuring compliance and risk mitigation.
• Oversee on-site event operations, ensuring smooth execution and quick resolution of any issues or last-minute changes.
• Conduct post-event evaluations and reports, including performance analysis, stakeholder feedback, and improvement recommendations.

• Bachelor’s degree in Event Management, Marketing, Business, or a related field.
• Minimum 3 years of hands-on experience in event planning and management.
• Strong verbal and written communication skills in English; Mandarin is an added advantage.
• Excellent organizational, multitasking, and time-management skills.
• Proven experience in sponsorship management, vendor coordination, and event promotions.
• Strong budgeting, negotiation, and problem-solving abilities.
• Ability to work well under pressure and adapt to fast-changing environments.
• Flexible to work evenings, weekends, and public holidays as required.
• Willingness and ability to travel for event-related activities.

Joey Yap