Job DescriptionJob Title: Executive, AdministrativeDepartment: MarketingJob OverviewWe are looking for a highly organised and detail-oriented Administrative Executive to support the Marketing team at AirAsia MOVE.This role is critical in ensuring smooth day-to-day operations across procurement, budget tracking, vendor management, and internal processes. You will work closely with cross-functional teams including Finance, Procurement, and external vendors to ensure timely execution of marketing activities.The ideal candidate is proactive, meticulous, and able to manage multiple workflows under tight timelines in a fast-paced environment.Key Responsibilities1. Financial & Budget OperationsOwn end-to-end tracking of marketing spend, including budget updates, accruals, and reconciliationEnsure all transactions are accurately recorded with correct GL codes and cost centresPartner with Finance to support month-end closing and maintain financial accuracy2. Procurement & Payment ManagementManage the full procurement lifecycle from purchase requests to payment completionEnsure timely approvals, PO issuance, GRN completion, and invoice processingProactively follow up with internal teams and vendors to prevent delays3. Vendor & Stakeholder CoordinationAct as the main point of contact between Marketing, Procurement, Finance, and external vendorsEnsure vendors are properly onboarded, briefed, and paid on timeMaintain organised records of suppliers, contracts, and documentation4. Marketing Operations SupportSupport execution of marketing initiatives by ensuring all operational and administrative processes are in placeManage logistics such as sponsorship flights, duty travel, merchandise sourcing, and event requirementsEnsure compliance with internal policies and approval processes5. Process & Workflow ManagementMaintain structured documentation and filing for audit and reporting purposesIdentify inefficiencies in workflows and recommend improvementsEnsure smooth day-to-day operations across the marketing teamRequirementsDiploma or Degree in Business Administration, Finance, Marketing, or related field1–3 years of experience in administrative, finance, or operations roleFamiliarity with Oracle or similar systems is an advantageStrong attention to detail, organisation, and follow-throughAbility to manage multiple priorities in a fast-paced environmentWe are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.Search Firm Representatives - AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
