Admin. Asst./Receptionist

Prysmian Lihat semua pekerjaan

Melaka
Tetap
Sepenuh masa

1 bulan lepas

Prepare business presentation PowerPoint, documents and spreadsheets for Management and maintain a Filing Record System.
Liaise with the other operating companies and their secretaries on business meetings, appointments and travel itineraries as well as coordinates related logistics matters such as arrangement of meeting rooms
Hotel, flight & all transportation arrangement for SMT, guests, supplier & colleagues
Foreign Workers administration (Renewal, COM , ePlks and FWCMS
SMT meeting program schedule preparation, coordination & others secretarial functions
Lunch, refreshment, dinner & golf game arrangement for SMT & guests upon requisition & special visit
Company property
Company vehicle administration (insurance, road tax, LTA approval, traffic summons & etc), regular maintenance & cleaning
Hostels (Bungalow) for expatriate regular maintenance, cleaning & administration and contract renewal
Factory & company hostels main gate master key administration
Supervise company driver cum dispatch (outstation & daily dispatch schedule)
Assist HR Manager in ISO14001 record keeping.

Headquarter newsletter, internal memo & letter local language translation & checking
Front office renovation & repairing coordination
Housekeeping & cleaners administration / contract renewal
Assisting updating notice boards and TV communications
HRDF application and management and Supporting training & development

Staff welfare/activities:

Annual dinner coordination Birthday gifts & employees locker distribution Sports & recreation coordination & claims Miscellaneous company celebration & events coordination Reminder & monitoring in Managers night visit duty, Managers day duty rooster & weekly Safety tool box briefing Company schedule waste disposal monthly report & liaise / communicate with Department of Environment for all matters regarding schedule waste Perform any other ad-hoc projects as assigned Provide general office administration support Handle phone calls, business correspondence and general contract management Reception duties for the office, including answering calls in a professional and timely manner, passing on accurate messages Board room, meeting room, training room & Eye-Cather administration Stationary request for new joint manager Letter correspondence / stamp / fax / incoming & outgoing courier Memo issuing & public holiday communication with other operating companies Office newspaper & magazine / HR Notice boards update. Internal phone list update & circulation Manage the budget of office administration related expenses Office telephone & mobile phone (SCMM / DM & DMS) bill checking & verification Office photocopy machines (4 units) service monitoring & tonner request Pantries monthly sundry purchase & RO drinking water consumption Factory landscaping maintenance / indoor office rental plants & monthly hygiene service & pest control

Comply with applicable environmental & safety laws and regulations

Be aware of any significant safety & environmental aspects associated with their work and work area including proper handling of scheduled wastes; unsafe act /conditions

Refrain from participating in operations that are unhealthy, unsafe, noncompliant; and

Question and report operations observed to be unhealthy, unsafe, noncompliant, or damaging to the environment.Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.Visit our to learn more about Prysmian's commitments.Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.

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