Finance & Admin Executive (Kuala Lumpur)

• Process vendor invoices related to medical devices, logistics, and service agreements.
• Ensure timely payments to suppliers.
• Monitor credit terms and reconcile supplier statements.

• Prepare and issue invoices to hospitals, clinics, pharmacies, and distributors.
• Prepare and submit e-Invoices in compliance with LHDN / government requirements.
• Track and follow up on outstanding payments from government and private sector clients.

• Assist in monthly payroll preparation, including overtime, allowances, commissions, and statutory deductions (EPF, SOCSO, EIS, PCB).
• Maintain payroll records and ensure confidentiality of employee information.

• Maintain accurate financial records related to product movement, billing, payroll, and charges.
• Assist in monthly and quarterly financial reporting (P&L, balance sheet, cash flow).
• Support analysis related to sales performance, stock movement, and rebate / commission programs.

• Track incoming payments and update AR records.
• Assist in bank reconciliations.

• Ensure compliance with MDA, MOH, tax, and statutory regulations in all financial transactions.
• Compile and organize financial documentation for internal and external audits, including healthcare procurement compliance.
• Support SST / GST filing, payroll statutory submissions, and tax-related documentation.

• Maintain organized finance documentation and filing systems (physical and electronic).
• Liaise with sales and operational teams on billing, payroll, and payment coordination.
• Perform ad-hoc duties assigned by the Managing Director.

• Diploma or Degree in Finance, Accounting, or a related discipline from a recognized institution.
• Knowledge or strong interest in the healthcare / medical device industry is an advantage.
• Proficient in Microsoft Excel, accounting systems, and e-Invoicing platforms.
• High attention to detail with strong integrity and ability to handle confidential information.

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