Nature and Scope Reporting directly to the CMD and Global Documentation Manager. This position is responsible for administration of the documents in the OpenText application for the assigned region (Asia/Americas/Europe) and works with the central document management team. This position requires a high level of attention to detail, accuracy, and excellent coordination skills. PRINCIPAL ACCOUNTABILITIES This position is accountable for the following end results: Solid understanding of document life cycle process and hands on experience with concepts such as document tracking, document retention, archiving, version history, document revisions, document upload, management of change etc. Administer and maintain documents in the OpenText repository. Perform repeatable tasks like Document Uploading, Document Revision control, Document Publishing in OpenText. Publish documents in OpenText and assign proper metadata. Understanding of document types and experience working with various types and formats of documents (word/pdf/tiff/jpg etc.). Ability to work with document dashboard that displays more than 5000 documents at a single time. Perform transactional activities like export of documents, analyze attributes/metadata clean-up, extract reports in excel (pivot/graphs etc.) Ensure full alignment of the overall document management process with the Global procedures and job-aids. Identify opportunities for process improvements in the Document Management System and work with Global Administrator(s) and Regional Power Users to implement the same. Generate audit reports from OpenText to identify document compliance issues. Familiarity with SAP structure (functional location, equipment, plant) is mandatory for this role. Frequent interactions (email/phone) are needed with project engineers/global administrators. JOB REQUIREMENTS Candidates with a Diploma or Degree in Engineering . Applicants holding a Bachelor degree in related fields - such as Operations Management, Computer Science are also encouraged to apply. Minimum 1 year of professional document control or engineering support experience. Working experience in using SAP or OpenText. Experience in Oil & Gas, chemical processing, or allied industry is an added advantage. Familiarity with document types such as drawings, technical documents, electrical, controls, instrumentation etc. Detail oriented and ability to work at a steady pace without compromising on quality. Ability to work independently, and also as a team player demonstrating excellent collaboration. Ability to work with different cultures involving multiple regions across the globe. Be Flexible, attention to detail and excellent communication skills (email and spoken English). Able to read/understand Chinese is a plus for this role. Ability to work flexible hours (night meeting 2-3 times per month).
