Our company is looking for an organized, independent, and self-motivated Executive (Company Secretarial) that will ensure the company&aposs plan is adhered to and carried out. Key Responsibilities: Statutory & Regulatory Support : Assist in preparing and filing statutory documents (e.g. Section 58, 105, annual returns, AFS ) via MBRS; Help maintain statutory registers (e.g. directors, shareholders, charges). Meeting Administration : Attending meeting ( Management Committees and Board); To be working CoSec for the principal CoSec; Coordinate logistics for Board, committee, and shareholder meetings (e.g. schedule, venue, notice); Prepare and compile meeting packs and ensure timely circulation; Take notes during meetings and assist in drafting minutes and resolutions. Documentation & Records : Ensure safe custody of company documents, including minutes, resolutions, share certificates, and Constitution; Maintain proper filing (physical and digital) of CoSec records. Compliance Monitoring : Track filing deadlines and statutory timelines to ensure timely submission; Assist with routine compliance checklists or internal audits. Communication & Liaison : Liaise with SSM, external CoSec firms, auditors, and internal departments as needed; Help respond to regulatory queries or information requests. System Use & Technical Skills : Use CoSec software/platforms (e.g. MBRS, MyCoID, Azeus Convene ); Maintain database of director profiles, declarations, and disclosures. Support in Corporate Exercises : Assist in share allotments, changes in directorship, incorporation of new entities, and company name changes. Continuous Learning : Keep updated with changes in the Companies Act, corporate governance codes, and secretarial best practices. Qualifications & Requirements: Bachelor's degree in Corporate Administration, Psychology, or related field. Professional Certificate in MAICSA. Experience in secretarial work within a corporate company. Knowledge of coordinating Board/committee meetings, AGMs/EGMs, and keeping Board records. Good communication, organizational, and problem-solving skills. Proficient in Microsoft Teams, Azeus Convene, and online SSM/MBRS submissions. Able to handle multiple tasks and meet deadlines in a fast-paced environment. Show more Show less