Senior Admin Assistant

• Manage OSP billing activities, including the preparation and execution of weekly and monthly OCM billing for assigned customers.
• Prepare and submit monthly OSP cost accruals to the Finance & Accounting team in a timely and accurate manner.
• Support OSP cost analysis by maintaining and updating vendor volume and cost data in the system.
• Ensure all billing data is accurate, complete, and compliant with internal policies and procedures.

• Upload vendor invoices to the Accounts Payable platform in accordance with established billing schedules.
• Monitor invoice status and ensure all supporting documents are properly attached and maintained.
• Prepare and submit quarterly reports to local authorities within required timelines.

• Handle walk-in customer export shipment processing and related administrative requirements.
• Monitor customer inquiries and coordinate with relevant internal teams to ensure timely resolution.
• Liaise with vendors to address invoice discrepancies, documentation issues, or operational concerns.

• Perform daily in-house administrative and operational support activities.
• Maintain accurate and well-organized records related to billing, cost analysis, vendors, and customer transactions.
• Coordinate with internal stakeholders to support smooth operational workflows and resolve administrative issues.

• Bachelor’s degree in Business, Logistics, Supply Chain, or equivalent.
• Experience in operations, logistics, or administrative coordination is an advantage.
• Strong attention to detail with excellent organizational skills.
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Good communication skills and the ability to manage multiple tasks effectively.
• Able to work in a fast-paced environment with tight deadlines.

UPS