Executive, Human Resource

• Manage the professional and personal meeting schedules for GCHRO
• Prioritize GCHRO's work agenda and logistics arrangement including room reservation and preparation
• Coordinate meeting scheduling through effective calendar management as well as prompt and professional liaison with internal/external stakeholders
• Prepare meeting agenda, presentation materials, meeting minutes and other documents as needed to facilitate effective meeting and track follow-up actions
• Organize and maintain proper record keeping system for easy retrieval of data and information
• Facilitate effective flow of information to all target parties in alignment with GCHRO's directives
• Screen telephone calls and correspondence, and relay important messages to GCHRO
• Handle and track expense claims
• Maintain confidentiality of all materials within GCHRO's office and ensure proper handling of information/document disposal

• Maintain, update and track the record of PPBHO HR budget and expenditure
• Maintain and ensure Group HR calendar stays updated and accessible by target parties to facilitate effective planning
• Support Group HR Solutions Team on logistics coordination of HR events and activities
• Manage the process of billings, cross charging and payment tracking for group-wide HR initiatives in liaison with the relevant internal and external stakeholders
• Maintain proper filing system for ease of record retrieval
• Prepare HR reports as and when needed
• Maintain confidentiality at all times, exercise discretion and diplomacy in handling HR related information
• Any other administrative support to enable effective operation of the Department as assigned by GCHRO

• Minimum 5 years of relevant experience

• Microsoft Office, particularly strong in PowerPoint

• Be proactive and adept in problem-solving including the ability to anticipate, identify and resolve issues in a timely manner
• Possess strong interpersonal skills
• Be able to communicate effectively both written and orally with internal and external stakeholders
• Be resourceful in gathering, able to effectively interpret and analyze, and present data and information in a logical and meaningful manner
• Be organized, able to prioritize and plan work activities efficiently as well as multitask
• Be attentive to details, thorough, accurate and able to deliver work of high quality
• Be dependable, able to follow instructions and able to improve performance through feedback

PPB Group