Admin - Junior Executive

• Answer and direct phone calls courteously

• Greet and assist visitors and clients professionally

• Handle incoming/outgoing mail and courier deliveries

• Maintain a clean and organized front desk area

• Perform data entry, filing, photocopying and scanning documents

• Prepare simple reports and maintain office records

• Assist in document control and storage

• Provide clerical support to other departments, if required

• Monitor and replenish office supplies

• Coordinate meeting room bookings and basic set-up

• Assist with travel and meeting arrangements

• Help manage inventory of office equipment or materials

• Prepare welcome pack and workstation for new staff

• Process staff name card printing, create digital name card and manage staff locker

• Schedule meetings and appointments as instructed

• Relay messages accurately to staff

• Coordinate internal communication for admin-related matters

• Order fresh milk 2-3 times a week

• Monitor stock level and ordering of pantry items

• Daily cleaning and maintenance of L6 coffee machine

• Stock-keeping of plates, bowls, cutleries

• Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement).

• Provide onsite support during events to ensure smooth operation of event.

• Diploma/Degree in Business Administration, Office Management or related field.

• Fresh graduates or candidates with 1–2 years of related experience are encouraged to apply

• Good command of English and Bahasa Malaysia (written and spoken)

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Good communication and interpersonal skills

• Strong organizational skills and attention to detail

• Ability to multitask and manage time effectively

• Positive attitude, reliable and willing to learn

• Able to work independently and as part of a team

• Customer service oriented, especially for receptionist duties

• Must be a Malaysian citizen or possess valid working rights in Malaysia

• Knowledge of basic office equipment (e.g. printer, scanner) is an advantage

• Willing to work at the assigned office location (may include reception/front desk coverage)

Biomed Global