Deputy Manager, Human Resource & Administration

• Shared services company focused on real estate

• Fixed Basic
• Variable Bonus
• Insurance
• Allowances
• Dental

• Assist in developing and implementing HR policies, procedures, and programs.
• Oversee recruitment and selection processes to ensure timely hiring of qualified candidates.
• Manage onboarding, orientation, and offboarding processes.
• Support performance management activities, including appraisals and KPI tracking.
• Handle employee relations, grievances, and disciplinary matters in compliance with labor laws.
• Maintain employee records and ensure data accuracy in HR systems.
• Monitor training needs and support the execution of learning & development initiatives.
• Support payroll administration and benefits coordination in collaboration with Finance or relevant vendors.

• Supervise general office administration and ensure facilities are well maintained.
• Oversee company assets, stationery, office supplies, and utilities.
• Manage company vehicle arrangements (if applicable).
• Ensure compliance with regulatory requirements such as workplace safety, licenses, and audits.
• Liaise with vendors and service providers to support business operations.

• Provide guidance to HR & Admin team members, ensuring effective task delegation and performance.
• Prepare regular reports and updates on HR metrics, recruitment status, and administrative matters.
• Act as a deputy to the Manager/Head of HR & Admin during their absence.

• Bachelor’s degree in human resource management, Business Administration, or a related field.
• Minimum 7 years of relevant experience in HR and administrative functions, with at least 2 years in a supervisory role.
• Strong knowledge of labor laws, HR best practices, and HRIS systems.
• Excellent interpersonal and communication skills.
• Problem-solving and conflict resolution abilities.
• Able to handle confidential information with integrity.
• Proficient in Microsoft Office Suite.

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