Company Overview Voxel Resonance Films is a next-generation film content aggregator, financier, and producer, designed to address gaps within the traditional Hollywood studio system and streaming platforms. With a focus on high-quality, commercial theatrical films, our initial target markets include the Malaysian-Southeast Asian region, the Japanese-Korean-Chinese film markets, and the US-UK independent film scene. Leveraging exclusive access to highly-prized intellectual properties (IPs) across Asia and beyond, Voxel Resonance Films is committed to producing world-class content through strategic partnerships, development of original IPs, and a highly scalable business model. Key Responsibilities Executive Assistance Provide high-level administrative support to the CEO and board management team. Manage schedules, coordinate meetings internally & externally, and handle correspondence (emails, phone calls, etc.) for executives. Organize travel logistics and accommodations for international business trips, film festivals, and client meetings. Prepare reports, presentations, and internal communications related to ongoing film projects and business operations. Maintain efficient filing systems, both physical and digital, ensuring smooth access to key documents. Facilitate communications between Voxel Resonance Films and production partners, both domestically and internationally. Occasionally assist in acting as a point of contact for external clients, talent agencies, distributors, and partners, ensuring smooth communication and fostering strong, long-term relationships. Possibly attending industry events, film festivals, and conferences, representing the company and building a network of contacts within the global film industry where and when necessary. Assist the CEO and key stakeholders with personal assistance tasks as needed, including managing personal schedules, appointments, and correspondence. Operations & Office Management Assist in overseeing day-to-day operations of the company alongside ensuring efficiency and smooth workflow. Manage office supplies, equipment, and facilities to ensure the team has the necessary resources to perform their work effectively. Coordinate with external vendors and service providers for office-related needs (e.g., maintenance, supplies, utilities). Strategic Efficiency & Systems Development Design and implement streamlined systems, workflows, and tools to enhance the productivity and efficiency of the CEO and executive team. Work independently to identify bottlenecks, anticipate operational needs, and proactively drive initiatives that improve executive performance and decision-making. Take ownership of organizational improvements that enable the leadership team to operate at their highest potential, acting as a force multiplier across departments. Skills: Exceptional organizational skills and the ability to manage multiple projects simultaneously. Strong written and verbal communication skills, with the ability to effectively interact with clients, film producers, and senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and DropBox Familiarity with project management tools - advantageous to have ClickUp experience Proactive and able to take initiative, often with minimal supervision. Desired Traits: Strong passion for film and entertainment, with a deep understanding of the cultural and market nuances in the regions of Southeast Asia, Japan, Korea and the Western film industries. Be the calm eye in the creative hurricane surrounding you. Desire and hunger to learn and grow within the company. A positive "Bring it on! I got this! anytime anywhere!" attitude. High level of discretion, professionalism, and maturity when handling confidential matters. Flexibility and adaptability to meet the changing needs of the business. Opportunities: To move into higher executive roles within the company, with mentorship and support to develop new skills for the appropriate candidate. Access to high-profile film projects, opportunity to network with industry leaders, and direct involvement in creative production activities. Candidate will be working with business associates and project partners based in Japan, USA (Hollywood), Middle East and Europe. Budget: RM 3000-4000 (Open depending on experience) Show more Show less