Senior Specialist, HR & Administration

• Supports end-to-end recruitment processes for various roles, adhering to Group talent acquisition guidelines.
• Coordinates comprehensive onboarding programs for new hires, consistent with Group onboarding standards.
• Maintains accurate recruitment tracking systems and reports.

• Acts as a first point of contact for employee queries and concerns, providing guidance in line with Group employee relations principles.
• Assists in resolving grievances and disciplinary issues, ensuring consistency with Group disciplinary frameworks.
• Supports the implementation of employee engagement initiatives, reflecting Group-wide employee engagement activities guidelines.
• Conducts exit interviews and analyzes feedback for improvement.

• Assists in administering compensation and benefits programs, including payroll support, benefits enrollment, and leave management.
• Ensures accurate and timely record-keeping of employee data.
• Conducts market research on compensation and benefits trends, aligning with Group benchmarking practices.

• Maintains accurate and confidential employee records (physical and digital) across all branches, ensuring data integrity and compliance with privacy regulations.
• Prepares and generates HR reports and analytics to support decision-making and Group reporting requirements.
• Assists in developing, reviewing, and implementing HR policies and procedures, ensuring consistency with the Group's HR policy and direction.
• Ensures compliance with all relevant Malaysian labor laws, industrial relations acts, and regulations.
• Coordinates and supports HR audit activities.

• Supports the performance management cycle, including goal setting, reviews, and feedback processes, in line with Group Performance and Goal Management Guidelines.
• Assists in identifying training needs and coordinating programs, aligned with Group Learning Management System.
• Tracks and reports on training effectiveness.

• Participates in and contributes to HR projects, ensuring alignment with Group-wide HR initiatives.
• Identifies opportunities for process improvement and efficiency, consistent with operational excellence goals.

• Provide administrative support to farm operations, ensuring smooth coordination between office and field teams.

• Manage employee insurance coverage and liaise with insurance providers for claims and renewals.

• Assist in preparing and monitoring HR and administration budgets to ensure efficient use of resources.

• Represent the company in dealings with external parties such as government agencies and service providers, as directed by senior management.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 8-10 years of progressive HR Administration experience, preferably within a multi-branch or multi-location environment or Poultry Farming Industry.
• Solid understanding of Malaysian labour laws, industrial relations acts, and HR best practices.
• Experienced in SAP HRMS, including Success Factor and payroll management is highly desirable.

• Strong Communication Skills: Excellent written and verbal communication in English and Bahasa Malaysia.
• Interpersonal Savvy: Builds rapport and trust, demonstrating empathy and active listening.
• Problem-Solving & Analytical Skills: Analyzes HR data, identifies issues, and proposes solutions.
• Attention to Detail & Accuracy: Meticulous in managing data and documentation.
• Confidentiality & Integrity: Upholds high standards of confidentiality and ethical conduct.
• Adaptability & Flexibility: Thrives in dynamic environments, managing multiple priorities.
• Teamwork & Collaboration: Strong team player who collaborates effectively with colleagues and Group HR counterparts.
• Customer Focus: Dedicated to providing excellent service and support.
• Initiative & Proactiveness: Proactively identifies and addresses HR needs.
• HR Knowledge: Sound understanding of core HR functions and labor law.

PPB Group