Company OverviewReboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating 24 green-powered facilities across 6 continents. We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services to clients worldwide. We're a lean, remote-first team building the infrastructure backbone of the internet.About the RoleThis is a hands-on finance and administration role. No managing large teams, no strategic CFO work — accurate, timely bookkeeping, invoice processing, vendor payments, and monthly financial reporting.Right now the CEO handles the company's financial administration on top of everything else. That is not sustainable. You take ownership of the financial operations so the CEO has a clean P&L by the 5th of each month and can trust that every vendor invoice is processed within 48 hours and every payment goes out on time.Day-to-day you will:Process incoming invoices from vendors and contractors within 48 hours — log, categorise, flag for paymentProcess outgoing invoices to clients — generate, send, and follow up on outstanding paymentsMaintain a vendor payment schedule so nothing is paid lateTrack all expenses in a shared spreadsheet (updated weekly)Prepare the monthly P&L report by the 5th of each monthSupport the CEO with ad hoc admin tasks: contract filing, vendor onboarding paperwork, expense reimbursementsCoordinate with the outsourced bookkeeper / Dutch accounting firm on VAT filingFlag cash flow issues proactivelyWhat You'll Own (KPIs)Invoice processing time: Within 48 hours of receiptMonthly P&L report: Delivered to Michel by the 5th of each monthVendor payment accuracy: 100% on-time paymentsExpense tracking: Spreadsheet updated weekly, never more than 5 business days behindRequirementsBookkeeping or accounting experience — you have processed invoices, tracked expenses, and produced financial summaries beforeExcel or Google Sheets proficiency: formulas, pivot tables, clean financial layoutsInvoice processing experience: accounts payable and accounts receivableFluent written EnglishAvailable for 4+ hours overlap with CET business hoursNice to HavesFamiliarity with Dutch/EU invoicing: BTW (VAT), mandatory invoice fields, EU reverse chargeExperience using Wise or similar international payment platformsFamiliarity with Xero, Exact Online, or similar Dutch accounting softwareVendor management experienceExperience with international teams across multiple currenciesCompensation and TermsMonthly retainer: EUR 400–600 depending on experienceArrangement: Freelance / contractor — you invoice us monthlyHours: Full-time, 40 hours/week tracked via HubstaffPerformance reviews: Every 2 weeks for the first 3 months, then monthlyPayment: Monthly, on the 5th of each monthTimezone RequirementFlexible, but 4+ hours daily overlap with CET required. Vendor correspondence, client invoice follow-up, and coordination with the CEO happen during European business hours.How We HireApplication review — within 1–2 business daysInitial video call with Michel (CEO) — 30 minutesPaid trial task — 4–8 hours: reconcile 20 mock invoices, identify discrepancies, categorise expenses, produce a one-page P&L summary. EUR 50.Reference checkDecision — within 1 week of trialFirst 30 DaysWeek 1: Shadow existing process (handover from CEO). Review vendor list, payment history, outstanding invoices. Set up tracking spreadsheet.Week 2: Take ownership of all new invoice processing. CEO reviews and approves payments until calibrated.Week 3: Produce first P&L summary with CEO support.Week 4: Fully independent. First solo P&L report by the 5th.Apply with: Your CV, a brief description of your bookkeeping/accounting experience, any accounting software used, and your current timezone.Bookkeeping experience, Excel/Sheets proficiency, invoice processing, fluent English, 4+ hours CET overlap
