HR Officer / Executive

• Coordinate staff recruitment and selection process by following hiring procedure and liaising with the Hiring Managers.

• Prepare employment contracts and other HR related documents.

• Maintain and update all personnel records and ensure their confidentiality.

• Administer and update employees’ database onto Flex system and employees’ personnel file.

• Handles Time Attendance Records and Leave Management

• Facilitate PVP Applications, FOMEMA for Work Permit Renewal, COM, Special Pass, new hires & resignees logistics arrangement and Hostel.

• Facilitate Training & Development activities i.e. scheduling, registration, maintenance of training records, liaison with stakeholders, grant application for eligible training courses and management reporting.

• Conduct on-boarding process, conduct Annual Refresher Training (such as RBA, internal ethics policies) & Monthly Workers’ Representative Meeting.

• Coordinates staff recreation activities and any off functions / events

• Grievances handling, investigation and disciplinary actions

• Handles General Administration Duties i.e. mails & couriers, ordering office supplies, handle incoming calls and answer general enquiries, invoices tracking and expenses recording

• Liaising with Contractor on cleaning, pest control, photocopier, employee transportation & canteen services & contracts, contracts expiry etc.

• Other ad-hoc duties as assigned from time to time

Flintex Consulting